update routines

Author: emilybache

routines.md

@@ -9,18 +9,15 @@ After an open space, this is what Emily usually does.
 1. Clean up the miro board (remove empty frames, organize frames) & export to pdf
 2. Choose date for next open space & create calendar invite for Samman Society members
 3. Create Zoom link & put it in the calendar invite
-4. Update the date on the 'next_open_space.md' page
+4. Update calendr.link "add to calendar" link with the next date
+4. Trigger the github action to rebuild the site
 5. Upload the miro pdf to Discord #general channel
 6. Message Discord #general inviting people to sign up for the next event and give them the signup link and the 'add to calendar' link.
 
-There are also tasks for updating things in Hubspot
+There are also tasks for creating Hubspot emails:
 
-1. Update the 'events' property for everyone who attended the newly finished event 
-   2. If needed - create a new property like open_space_2025-09-18
-2. Wipe the 'next_open_space' property from all contacts 
-3. Update calendr.link "add to calendar" link with the next date 
-4. Create and schedule email 1 week before with zoom link 
-5. Create and schedule email on the day with zoom link
+1. Create and schedule email 1 week before with zoom link 
+1. Create and schedule email on the day with zoom link
 
 ## Adding new society members
 * Make sure they have read and understood [Membership](https://sammancoaching.org/society/membership.html) & [Code of conduct](https://sammancoaching.org/society/code_of_conduct.html)