createAWorkEvent

title	Create A Work Event
description	Enable employees to propose and create work events, to register for events, and use a calendar view.

Version 2025.1

For details and updates associated with this version of the app, see the App Catalog Changelog.

Introduction

View the Create A Work Event forum page for even more details and a video demo of the app.

Deploy Instructions

Create Copy (Recommended)

1. Click the "Create Copy" button above.
2. To modify app source code:
   1. Open the app in the Console.
   2. Click Open in App Builder.
3. After making any changes, Save and Deploy.

Manual Deploy (Alternative)

1. Install the Workday Extend Plugin for IntelliJ.
2. Download and unzip the app source code.
3. Open in IntelliJ
   1. Go to Tools > Workday Extend > Log in to Workday Extend. You will be prompted to login to Workday Developer Site.
   2. Go to Tools > Workday Extend > Log in to Tenant. You will be prompted to choose your tenant.
   3. Go to Tools > Workday Extend > Deploy App to Tenant. Select your application.

Configuration Instructions

Security

Model Components

Manage: Create an Event Security Domain

Using App Manager, perform the following steps:

1. In the Model Components section, locate the Security Domain Manage: Create an Event and click Create in the Domain Security Policy column.
2. Check Confirm and click OK.
3. Add the following Report/Task Permissions to the Domain Security Policy: Modify: HR Administrator

Register For Events Security Domain

Using App Manager, perform the following steps:

1. In the Model Components section, locate the Security Domain Register For Events and click Create in the Domain Security Policy column.
2. Check Confirm and click OK.
3. Add the following Report/Task Permissions to the Domain Security Policy: Modify: All Employees

Create a Work Event Business Process

1. Locate the Create Work Event Business Process in App Manager and click Edit in the Security Policy column.
2. Configure the Business Process Security Policy with the following permissions:
   1. Initiate Create a Work Event: Employee as Self
   2. Action Steps: Book Event Space: HR Administrator
   3. View All: Employee as Self, HR Administrator
   4. Approve: Manager
   5. Deny: Manager
3. Run the Activate Pending Security Policy Changes task to activate your changes.
4. Locate the Create a Work Event Business Process in App Manager and click Create in the Business Process Definition column. Click OK.
5. On the Edit Business Process screen, click OK and Done to create an empty definition that auto-completes.
   • Optionally, you can add additional business process steps, such as an approval step for HR Administrators.

Usage Instructions

1. In your Development tenant, search for and run the Work Event Registration Task.
2. Click on the Create an Event button to create a new work event if one does not yet exist.
3. Click on the Manage Events button to create or update Work Events.
4. Click on the Register for an Event button to sign up for an existing Work Event. You can sign up for an event only once. A charity must already exist to use the Donations page.
5. Click on the Manage My Events button to view and manage your existing registrations.
6. Click on the Calendar View button to view, create, and register for work events using a Multi-Select Calendar widget.