diff --git a/.gitignore b/.gitignore index 5e95f37..7b90ec2 100644 --- a/.gitignore +++ b/.gitignore @@ -1,3 +1,16 @@ +.vscode/* +!.vscode/settings.json +!.vscode/tasks.json +!.vscode/launch.json +!.vscode/extensions.json +!.vscode/*.code-snippets + +# Local History for Visual Studio Code +.history/ + +# Built Visual Studio Code Extensions +*.vsix + # Covers JetBrains IDEs: IntelliJ, RubyMine, PhpStorm, AppCode, PyCharm, CLion, Android Studio, WebStorm and Rider # Reference: https://intellij-support.jetbrains.com/hc/en-us/articles/206544839 @@ -94,7 +107,7 @@ fabric.properties # *.pdf ## Generated if empty string is given at "Please type another file name for output:" -.pdf +*.pdf ## Bibliography auxiliary files (bibtex/biblatex/biber): *.bbl diff --git a/src/Service_Corps_Code_of_Conduct.tex b/src/Service_Corps_Code_of_Conduct.tex index 745e11e..c710313 100644 --- a/src/Service_Corps_Code_of_Conduct.tex +++ b/src/Service_Corps_Code_of_Conduct.tex @@ -3,19 +3,19 @@ \begin{document} \def \Title {Code of Conduct} \def \Company {Service Corps} - \def \versionNumber {3.2} + \def \versionNumber {3.3} \stdFooter \begin{titlepage} \stdTitlePage \end{titlepage} \begin{enumerate} - \item Follow the Scouts Canada Promise, the Law, Motto, and BY-LAW, POLICIES, AND PROCEDURES (BP\&P). + \item Follow the Scouts Canada Promise, the Law, Motto, and BY-LAW, POLICIES, AND PROCEDURES (BP\&P) or the Girl Guides of Canada Vision, Mission, Values, Promise, Law, and Code of Conduct. \item Follow the Service Corps Constitution. \item No verbal or physical abuse. \item No mean spirited, unkind or offensive remarks, e.g., be respectful and considerate of other people's feelings. \item No use of cellular phones for personal purposes during the meetings. \item No flirting or romantic behaviors displayed during Scouting meetings or events. - \item Work cooperatively as a team member with the Executive as well as the rest of the members of the Company/Crew. + \item Work cooperatively as a team member with the Executive as well as the rest of the members of the Company/Crew/Unit. \item All communications regarding any Scouting activity sent via email or Social Media must be copied to at least 2 Scouters to make sure the information is kept as group knowledge and for record keeping. Texting should not be used as a primary tool to relay Scouting activity communications. \item For all events where members are communicating using a radio, the member will follow RIC-22. diff --git a/src/Service_Corps_Constitution.tex b/src/Service_Corps_Constitution.tex index 1f3acb0..b112d31 100644 --- a/src/Service_Corps_Constitution.tex +++ b/src/Service_Corps_Constitution.tex @@ -3,7 +3,7 @@ \begin{document} \def \Title {Constitution} \def \Company {Service Corps} - \def \versionNumber {4.3} + \def \versionNumber {4.4} \stdFooter \begin{titlepage} \stdTitlePage @@ -16,11 +16,13 @@ \section{NAME \& ESTABLISHMENT}\label{sec:name-&-establishment} \begin{enumerate} - \item The name of the Company/Crew shall be "Service Corps" established under the Charter of Scouts Canada dated September 2011. - The sponsorship of the Company/Crew shall be the Royal Canadian Legion Branch 480. + \item The name of the Company/Crew/Unit shall be "Service Corps" established under the Charter of Scouts Canada dated September 2011. + The sponsorship of the Company/Crew/Unit shall be the Royal Canadian Legion Branch 480. \item The Company/Crew is part of and subscribes to the BY-LAW, POLICIES, AND PROCEDURES of Scouts Canada (BP\&P). + \item The Service Corps Ranger Unit is part of Service Corps and subscribes to the By-Laws, Policies, and Procedures of Girl Guides of Canada. \item The members of the Company/Crew will endeavour to live according to the Mission, Principles, Practices, and Promise of Scouts Canada. - The members of the Company/Crew will endeavour to plan activities (service-oriented, program or social) which will enable all members to participate actively. + \item The members of the Unit will endeavor to live according to the Girl Guides of Canada, to live by the Guide promise. + \item The members of the Company/Crew/Unit will endeavour to plan activities (service-oriented, program or social) which will enable all members to participate actively. \end{enumerate} @@ -34,11 +36,11 @@ \section{PROGRAM}\label{sec:program} \begin{enumerate} - \item The central program theme of the Company/Crew shall be Community Service. - The Company/Crew may also take part in Social Activities and camping. - The majority of Company/Crew program planning, training, and resources will be directed toward these activities. - \item The Company/Crew at large will determine by vote, other program activities and objectives for action by the Executive. - \item The Company/Crew at large will determine the classification of all events, i.e., mandatory, major, elective, or fundraising. + \item The central program theme of the Company/Crew/Unit shall be Community Service. + The Company/Crew/Unit may also take part in Social Activities and camping. + The majority of Company/Crew/Unit program planning, training, and resources will be directed toward these activities. + \item The Company/Crew/Unit at large will determine by vote, other program activities and objectives for action by the Executive. + \item The Company/Crew/Unit at large will determine the classification of all events, i.e., mandatory, major, elective, or fundraising. \item All motions must be put forward to the Group. They must be seconded by another member and require a vote of 50\% plus one. No vote can be accepted without quorum. @@ -47,7 +49,7 @@ \section{UNIFORMS \& INSIGNIA}\label{sec:uniforms-&-insignia} - All members must wear a uniform to all meetings, events, or activities where it enhances the image of the Company/Crew, e.g., formal events, community service, or fundraising. + All members must wear a uniform to all meetings, events, or activities where it enhances the image of the Company/Crew/Unit, e.g., formal events, community service, or fundraising. The sponsor of activities may dictate some uniform requirements. All members must treat their uniform with care. @@ -59,6 +61,11 @@ \item Event Wear - May consist of, but is not limited to, Scouts activity wear, special items provided from event organizers or specialized unit wear such as scarves, toques, neckers, and vests. \end{enumerate} + \subsection{Girl Guides of Canada Uniform} + \begin{enumerate} + \item Uniform - Girl Guides of Canada navy blue T-shirt or tunic. + \end{enumerate} + \section{AMENDMENTS}\label{sec:amendments} Should the need arise to amend the Constitution or Code of Conduct, the following steps should be followed. @@ -72,10 +79,10 @@ \section{DISSOLUTION}\label{sec:dissolution} - Should the Company/Crew at any time dissolve or cease to exist: + Should the Company/Crew/Unit at any time dissolve or cease to exist: \begin{enumerate} \item All monies and assets purchased and still held at the date of dissolution or cessation of existence shall revert to the Voyageur Council Service Alliance. - \item Upon payment of any outstanding debts, all remaining funds and assets shall revert to the Voyageur Council Service Alliance, to be held for a period of no less than two years as a contingency for the re-establishment of a new Company/Crew and then distributed for the benefit of the youth of said Group. - \item All records of the Company/Crew shall be placed under the jurisdiction of the Voyageur Council Service Alliance, in possession of the Group Administrator to be held for a period of no less than two years as a contingency for the re-establishment of the Company/Crew. + \item Upon payment of any outstanding debts, all remaining funds and assets shall revert to the Voyageur Council Service Alliance, to be held for a period of no less than two years as a contingency for the re-establishment of a new Company/Crew/Unit and then distributed for the benefit of the youth of said Group. + \item All records of the Company/Crew/Unit shall be placed under the jurisdiction of the Voyageur Council Service Alliance, in possession of the Group Administrator to be held for a period of no less than two years as a contingency for the re-establishment of the Company/Crew/Unit. \end{enumerate} \end{document} \ No newline at end of file diff --git a/src/constitution_executive.tex b/src/constitution_executive.tex index 7992eb6..4587117 100644 --- a/src/constitution_executive.tex +++ b/src/constitution_executive.tex @@ -1,26 +1,26 @@ \begin{enumerate} \item All Executive and Non-Executive positions will be elected positions. - \item Executive positions may only be held by youth members who have been registered with the Company/Crew for a period of at least one year.\footnote{An exception to this can be made based on the current group registration.} - \item There should be at least one member from the Venturer section and one from the Rover section on the Executive.\footnotemark[\value{footnote}] - \item Executive positions within the Company/Crew are President, Vice President, Treasurer, Secretary, Quartermaster, and Contact Advisor. - \item Non-Executive positions within the Company/Crew shall include Master at Arms and Advisor. + \item Executive positions may only be held by youth members who have been registered with the Company/Crew/Unit for a period of at least one year.\footnote{An exception to this can be made based on the current group registration.} + \item There should be at least one member from the Venturer, Rover, and Ranger section on the Executive.\footnotemark[\value{footnote}] + \item Executive positions within the Company/Crew/Unit are President, Vice President, Treasurer, Secretary, Quartermaster, and Contact Advisor. + \item Non-Executive positions within the Company/Crew/Unit shall include Master at Arms and Advisor. \item Executive and Non-Executive position terms begin and end with the scouting year. \item Annual elections for executive positions are to be held during the month, 3 months prior to the end of the scouting year. \end{enumerate} \subsection{Duties of the President}\label{subsec:duties-of-the-president} \begin{enumerate} - \item Organize Executive and Company/Crew meetings, ensure all members are notified working in conjunction with the Secretary. - \item Provide leadership to the Company/Crew at meetings and activities. - \item Chair Executive and Company/Crew meetings. + \item Organize Executive and Company/Crew/Unit meetings, ensure all members are notified working in conjunction with the Secretary. + \item Provide leadership to the Company/Crew/Unit at meetings and activities. + \item Chair Executive and Company/Crew/Unit meetings. \item Ensure all members and Advisors are kept informed. - \item Attend monthly Group Committee meetings, representing the Company/Crew including making presentations, and other related tasks. + \item Attend monthly Group Committee meetings, representing the Company/Crew/Unit including making presentations, and other related tasks. \end{enumerate} \subsection{Duties of the Vice-President}\label{subsec:duties-of-the-vice-president} \begin{enumerate} \item Act in place of the President when required. - \item Provide leadership to the Company/Crew at meetings and events. + \item Provide leadership to the Company/Crew/Unit at meetings and events. \item Keep absentee members informed of current and upcoming activities. \item Execute such tasks as assigned by the President. \item Ensure adherence to the Constitution and Code of Conduct. @@ -28,28 +28,28 @@ \subsection{Duties of the Vice-President}\label{subsec:duties-of-the-vice-presid \subsection{Duties of the Secretary}\label{subsec:duties-of-the-secretary} \begin{enumerate} - \item Organize Executive and Company/Crew meetings, and ensure all members are notified, working in conjunction with the President. + \item Organize Executive and Company/Crew/Unit meetings, and ensure all members are notified, working in conjunction with the President. \item Maintain a record of attendance and notices of absence for all meetings. - \item Record proper minutes of Executive and Company/Crew meetings. + \item Record proper minutes of Executive and Company/Crew/Unit meetings. Provide minutes to all members of the meeting. - \item Report on all internal communication by the Company/Crew. + \item Report on all internal communication by the Company/Crew/Unit. \item Keep up-to-date membership list with phone numbers and e-mail addresses. \item Keep copies of the minutes from Group Committee meetings. - \item Keep copies of the Company/Crew Constitution. + \item Keep copies of the Company/Crew/Unit Constitution. \end{enumerate} \subsection{Duties of the Treasurer}\label{subsec:duties-of-the-treasurer} \begin{enumerate} - \item Maintain up-to-date records of the Company/Crew financial state, supported by documented accounts or revenues and expenses. - \item Report financial activity and status monthly to the Company/Crew. - \item Submit Company/Crew financial records for Advisor(s) and Executive for review quarterly. - \item Submit Company/Crew financial records to Group Committee for auditing annually in September. + \item Maintain up-to-date records of the Company/Crew/Unit financial state, supported by documented accounts or revenues and expenses. + \item Report financial activity and status monthly to the Company/Crew/Unit. + \item Submit Company/Crew/Unit financial records for Advisor(s) and Executive for review quarterly. + \item Submit Company/Crew/Unit financial records to Group Committee for auditing annually in September. \end{enumerate} \subsection{Duties of the Quartermaster}\label{subsec:duties-of-the-quartermaster} \begin{enumerate} - \item Maintain a record of all equipment belonging to the Company/Crew. - \item Ensure the storage and maintenance of equipment belonging to the Company/Crew. + \item Maintain a record of all equipment belonging to the Company/Crew/Unit. + \item Ensure the storage and maintenance of equipment belonging to the Company/Crew/Unit. \item Provide a list of equipment to members planning events for sign-out and use at said events. \item Ensure all equipment is necessary and in good repair. \end{enumerate} @@ -61,11 +61,11 @@ \subsection{Duties of the Master at Arms}\label{subsec:duties-of-the-master-at-a \subsection{Duties of the Advisors}\label{subsec:duties-of-the-advisors} \begin{enumerate} - \item To assist the Company/Crew to achieve their objectives, whether group or individual. + \item To assist the Company/Crew/Unit to achieve their objectives, whether group or individual. \item Advisors suggest and advise, but do not order, excepting that Advisors have veto powers on issues of safety, or any rules/laws/by-laws that come into play. \item Special meetings may be held without Advisors present after notification (with complete details) has been provided to the Advisors. \item Advisors may permit activities without Advisors presence, after approval of details and after the competence of those attending has been demonstrated. - \item The contact Advisor is ultimately responsible to the sponsoring Group Committee for the actions of the Company/Crew. + \item The contact Advisor is ultimately responsible to the sponsoring Group Committee for the actions of the Company/Crew/Unit. \end{enumerate} A motion of abandonment of position may be raised after any Executive has missed three consecutive meetings without a valid reason or has failed to carry out their duties without a valid reason. -If for any reason the members of the Company/Crew wish to add or remove an Advisor, all changes in the Advisor team must first be approved by the Group Commissioner of the Voyageur Council Service Alliance. \ No newline at end of file +If for any reason the members of the Company/Crew/Unit wish to add or remove an Advisor, all changes in the Advisor team must first be approved by the Group Commissioner of the Voyageur Council Service Alliance. \ No newline at end of file diff --git a/src/constitution_membership.tex b/src/constitution_membership.tex index e64a0dc..afbd1ca 100644 --- a/src/constitution_membership.tex +++ b/src/constitution_membership.tex @@ -1,35 +1,35 @@ \begin{enumerate} - \item Membership of the Company/Crew shall be open to anyone meeting the age criteria established by the BP\&P and are willing to live up to the Company/Crew promise, the Aims and Principals of Scouts Canada, and accept the Constitution of the Company/Crew. - \item Applicants shall undergo a trial period, consisting of two business meetings and one major service-oriented activity or two minor service-oriented activity, after which time at least two members of the Executive will interview, approve, or disapprove\footnote{To deny recruitment the Executive Council must provide reason(s) and need the approval of the Advisors and Group Commissioner. The Executive Council must work with the recruit to find a more suitable Company/Crew.} their application to join. - \item Applicants shall make the Scout Promise to the assembled Company/Crew upon investiture. - \item Advisors are considered members Company/Crew but are not subject to the age restrictions or the application process. - \item Members of the Company/Crew must abide by the Company/Crew Code of Conduct. - \item Members of the Company/Crew must attend any mandatory training for an event the member attends. - \item Members of the Company/Crew must abide by Robert's Rules of Order for all Company/Crew meetings in all cases which it does not conflict with the Company/Crew Constitution or Code of Conduct. - \item Members of the Company/Crew must report any violation of the Company/Crew Constitution or Code of Conduct to the Executive in a formal and accountable way. - \item Members of the Company/Crew must provide notice to the Executive in a formal and accountable way if they are unable to attend a meeting before the meeting takes place. - \item Members of the Company/Crew will be subject to a suspension of voting privileges if they miss three meetings without valid reason.\footnote{An exception to this rule may be made to youth members who are registered within Service Corp but are away at school.} - \item The Executive, with the approval of the contact Advisor, has the authority to perform of the following actions to any member if that member does not comply with this Constitution, the Code of Conduct, BP\&P, Canadian Law, fails to live up to their Scout Promise, or any combination thereof. + \item Membership of the Company/Crew/Unit shall be open to anyone meeting the age criteria established by the BP\&P and are willing to live up to the Company/Crew/Unit promise, the Aims and Principals of Scouts Canada and Girl Guides of Canada, and accept the Constitution of the Company/Crew/Unit. + \item Applicants shall undergo a trial period, consisting of two business meetings and one major service-oriented activity or two minor service-oriented activity, after which time at least two members of the Executive will interview, approve, or disapprove\footnote{To deny recruitment the Executive Council must provide reason(s) and need the approval of the Advisors and Group Commissioner. The Executive Council must work with the recruit to find a more suitable Company/Crew/Unit.} their application to join. + \item Applicants shall make the Scout/Guide Promise to the assembled Company/Crew/Unit upon investiture. + \item Advisors are considered members Company/Crew/Unit but are not subject to the age restrictions or the application process. + \item Members of the Company/Crew/Unit must abide by the Company/Crew/Unit Code of Conduct. + \item Members of the Company/Crew/Unit must attend any mandatory training for an event the member attends. + \item Members of the Company/Crew/Unit must abide by Robert's Rules of Order for all Company/Crew/Unit meetings in all cases which it does not conflict with the Company/Crew/Unit Constitution or Code of Conduct. + \item Members of the Company/Crew/Unit must report any violation of the Company/Crew/Unit Constitution or Code of Conduct to the Executive in a formal and accountable way. + \item Members of the Company/Crew/Unit must provide notice to the Executive in a formal and accountable way if they are unable to attend a meeting before the meeting takes place. + \item Members of the Company/Crew/Unit will be subject to a suspension of voting privileges if they miss three meetings without valid reason.\footnote{An exception to this rule may be made to youth members who are registered within Service Corp but are away at school.} + \item The Executive, with the approval of the contact Advisor, has the authority to perform of the following actions to any member if that member does not comply with this Constitution, the Code of Conduct, BP\&P, Canadian Law, fails to live up to their Scout/Guide Promise, or any combination thereof. \begin{enumerate} \item Suspension of the member's voting privileges. - \item Suspend the member of the Company/Crew for short durations. + \item Suspend the member of the Company/Crew/Unit for short durations. \item Permanently revoked the membership of the member. \item Any other disciplinary action deemed appropriate by the Executive, and the contact Advisor. \end{enumerate} - \item Any member may resign from the Company/Crew by providing notice of his/her intentions to the Executive at least two weeks in advance. + \item Any member may resign from the Company/Crew/Unit by providing notice of his/her intentions to the Executive at least two weeks in advance. \end{enumerate} -Any stipulation made to a member of the Company/Crew for compliance will also apply to all members of the Company/Crew. -Scouting members who participate in the Company/Crew activities will be placed in one of three categories. -Those youths and adults in the Primary and Secondary categories shall be considered FULL members of the Company/Crew for all purposes, including voting privileges. +Any stipulation made to a member of the Company/Crew/Unit for compliance will also apply to all members of the Company/Crew/Unit. +Scouting/Guiding members who participate in the Company/Crew/Unit activities will be placed in one of three categories. +Those youths and adults in the Primary and Secondary categories shall be considered FULL members of the Company/Crew/Unit for all purposes, including voting privileges. Those youths and adults in the Auxiliary category shall not have voting privileges. \subsection{Primary}\label{subsec:primary} -Those youth and adult members who are registered with the Company/Crew as their primary group. +Those youth and adult members who are registered with the Company/Crew/Unit as their primary group. The minimum annual requirements of the primary members are as follows: two major events (in addition to any required training), five elective events, three fundraiser events, and 75\% of meetings. \subsection{Secondary}\label{subsec:secondary} -Those youth and adult members who are registered with another Scouts Canada group and are registered as a duplicate with the Company/Crew. +Those youth and adult members who are registered with another Scouts Canada or Girl Guides of Canada group and are registered as a duplicate with the Company/Crew/Unit. The minimum annual requirements of the secondary members are as follows: two major events (in addition to any required training), two elective events, two fundraiser events, and 50\% of meetings. \subsection{Auxiliary}\label{subsec:auxiliary} -Those youth and adult members who are registered with another Group within Scouts Canada who participate in the Company/Crew activities. \ No newline at end of file +Those youth and adult members who are registered with another Group within Scouts Canada or Girl Guides of Canada who participate in the Company/Crew/Unit activities. \ No newline at end of file