Add more event format pages

Author: MathyouMB

docs/initiatives/events/formats/activity-socials/paint-night.md

@@ -12,9 +12,8 @@
 
 ### Timing in the Semester
 
-Paint Night tends to work best **later in the term** — around **November or March**, when students are looking for ways to unwind and take a break from academic stress.
-
-You could run this anytime in the semester, but it's worth noting that it's achieved decent attendance in what are normally dead zones for event participation.
+- We've strategically run Paint Night around **November or March**, when students are looking for ways to **unwind** and take a break from academic stress.
+- You **could run this anytime** in the semester, but it's worth noting that it's achieved decent attendance in what are normally **dead zones** for event participation.
 
 ### Supply Costs
 
@@ -25,7 +24,3 @@ You could run this anytime in the semester, but it's worth noting that it's achi
 
 - Paint can be messy. Be sure to **bring tablecloths or garbage bags** to cover tables and make cleanup easier.
 - Having **paper towels, wipes, and a few garbage bins** nearby also helps keep the space tidy.
-
----
-
-Paint Night is easy to run and always appreciated. It’s a great way to add some color (literally) to your event lineup and give students a creative outlet.

docs/initiatives/events/formats/external-socials/rock-climbing.md

@@ -1 +1,35 @@
 # Rock Climbing
+
+**Rock Climbing Nights** are an active and engaging way to get students off campus and moving. These events provide a great change of pace from typical social events — especially for students looking to try something new or stay active.
+
+We typically host this event at **Coyote Rock Gym**, a local climbing facility with gear rentals and routes for all skill levels.
+
+## 🧩 How It Works
+
+- We **call the gym in advance** to reserve space for our group.
+- We **create a ticket** on our Shopify store so students can reserve their spot and pre-pay for admission.
+- On the day of the event, we **commute together** to the gym and climb in groups.
+
+Coyote Rock Gym provides **rental gear** and an intro briefing for new climbers, so no experience is required.
+
+## ⚠️ Things to Consider
+
+### Timing the Event
+
+- Coyote is **a bit difficult to access by transit**, so we’ve traditionally hosted this event during **Reading Week** or lighter parts of the semester when students are more flexible.
+- That said, there’s **no reason it can’t be run during the semester** — just plan ahead and offer clear directions or a carpool option.
+
+### Ticketing & Attendance
+
+- Make sure the **ticket covers the climbing fee and any rental gear** (usually shoes and harness).
+- Communicate **what’s included** in the ticket and **what students need to bring** (e.g., athletic wear, water bottle).
+
+### Group Management
+
+- Plan for **group size limits** — climbing gyms have occupancy limits, so confirm your maximum group size with the venue. In past years, we typically can only have 15 or less people in our group.
+  - To get around this size limit, we usually just let already experienced students who do not need the tutorial come in and act as a seperate group
+- Have one exec or event lead ready to **coordinate check-in** and guide the group through the process.
+
+### Support for New Climbers
+
+- It helps to have a few **experienced climbers** in the group who can give **tips, encouragement, or ba**

docs/initiatives/events/formats/general-meetings.md

@@ -1 +1,51 @@
 # General Meetings
+
+**General Meetings** are a key part of how the Carleton Computer Science Society (CCSS) operates transparently and democratically. They’re where we inform the student body about our activities, present and ratify our budget, and vote on constitutional changes.
+
+We host two General Meetings per academic year:
+
+- **Fall General Meeting** — Typically held early in the Fall term
+- **Winter General Meeting** — Usually hosted in the first half of the Winter term
+
+To encourage attendance, we **provide free food (like pizza)** — it’s a casual, open-door event that all students are welcome to attend.
+
+---
+
+## ❗ Historically Poor Attendance
+
+Before 2022, **General Meetings were often poorly attended**, with turnout usually just on the line to ratify the budget or make constitutional changes.
+
+If you're planning a General Meeting, it's **critical** that you read the [Things to consider](#%EF%B8%8F-things-to-consider) sections below — they explain how we addressed these issues and significantly improved turnout.
+
+---
+
+## 🧭 Purpose of General Meetings
+
+Each General Meeting serves multiple functions:
+
+- **Inform students** about what the CCSS has been doing and how **they can get involved**
+- **Present and ratify** the term’s budget
+- **Propose and vote on changes** to the CCSS Constitution
+- In the **Winter**, support the **Board of Directors election process**
+
+---
+
+## 📋 Requirements for Validity
+
+For a General Meeting to be valid and any votes to be binding:
+
+- There must be at least **3x the number of BOD members in attendance**
+- The **budget must be presented** and **approved by majority vote**
+- Any **proposed constitutional changes** must pass by a **majority vote** of attendees
+
+---
+
+## ⚠️ Things to Consider
+
+### Framing the Meeting Around Involvement
+
+To encourage better meeting attendance, we have changed the way we market this event to be about **"How students can get involved"** which gives them something tangible they can get out of coming to the event.
+
+### Schedule Early In The Semester
+
+To encourage attendance, schedule this event early in the term (September / January) when people are the most free.

docs/initiatives/events/formats/hack-days.md

@@ -1 +1,54 @@
 # Hack Days
+
+**Hack Days** are mini-hackathons hosted by the CCSS. They’re designed to give students a focused space and dedicated time to work on projects — whether that’s something we’ve prepared in advance or something entirely self-directed.
+
+---
+
+## 🧩 What Happens at a Hack Day?
+
+Hack Days usually follow one of two formats:
+
+- 🛠 **Project-Focused** — We come prepared with specific projects or starter tasks for students to tackle. These might involve:
+
+  - Open source contributions
+  - Club tech projects
+  - Coding challenges or tutorials
+
+- 🎨 **Freeform** — Students show up and work on **whatever personal or group projects** they want — portfolio pieces, games, tools, etc.
+
+No matter the format, Hack Days are about **building, learning, and collaborating** in a chill environment.
+
+---
+
+## 📌 Example: Open Source Work Day (2023–2024)
+
+One example of a Hack Day was our [**Open Source Work Day** (Oct 21, 2023)](https://ccss.carleton.ca/events/2023-2024/2023-10-21-open-source-work-day/).
+
+- 🕙 Ran from **10:00 AM to 5:00 PM**
+- 🍕 **Provided pizza** for attendees
+- ✅ Organized around **two open-source projects** with pre-created issue lists
+- 💬 Students worked in groups or solo and were encouraged to ask for help throughout the day
+
+---
+
+## ⚠️ Things to Consider
+
+### Have beginner accesible options
+
+Students do not want to waste their entire day on environment setup or struggling through a single task. Make sure you have project options that require extremely minimal setup so everyone has a good time.
+
+### Have a plan or fallback
+
+Even if it's a freeform day, it helps to have some starter ideas or projects in case people need inspiration.
+
+### Make it full-day friendly
+
+Provide **food, water, and space** to take breaks — especially if you’re running a full-day event.
+
+### Start with a brief intro
+
+Set expectations, introduce any projects, and make sure new students feel welcome and comfortable asking questions.
+
+### Encourage collaboration
+
+Hack Days are a great place to meet others and try working in teams — help facilitate that where possible.

docs/initiatives/events/formats/headshot-events.md

@@ -1 +1,29 @@
 # Headshot Events
+
+**Headshot Events** are a simple but high-impact offering that help students get professional-quality photos for their LinkedIn profiles, portfolios, and resumes. They’re easy to organize and always well-received, especially by students preparing for co-op or job applications.
+
+At these events, a **volunteer photographer** sets up in a booked room and takes headshots for any students who attend.
+
+---
+
+## 🧩 How It Works
+
+- A **photographer volunteer** brings their camera, lighting, and backdrop equipment.
+- We **book a room** with enough space to set up a backdrop and lights, and allow for a **line to form intuitively** near the door or hallway.
+- All final photos are **uploaded to a Nextcloud folder** after the event, which is then **shared in our Discord server** so students can download their headshots.
+
+---
+
+## ⚠️ Things to Consider
+
+### Ensure White Balance & Lighting Are Properly Set
+
+The photographer should assume that **most students will not edit their photos**.
+
+If you're using a **white backdrop**, it's important that:
+
+- The **white background is actually white** in the final photo — not grey or beige.
+- **Lighting is even and neutral**, with no color cast from the room or equipment.
+- You perform test shots and adjustments **before attendees start arriving**.
+
+A poorly lit or poorly balanced photo can make an otherwise great headshot unusable for students — so taking the time to get this right is crucial.

docs/initiatives/events/formats/holiday-parties.md

@@ -1 +1,36 @@
 # Holiday Parties
+
+**Holiday Parties** are themed community socials that offer students a chance to relax, celebrate, and enjoy festive snacks and activities together. Think of them as **upgraded Coffee Socials** — with decorations, special food, and optional seasonal activities.
+
+---
+
+## 🧩 What They Are
+
+Each Holiday Party could include some set of:
+
+- **Themed food or drinks** (e.g. hot chocolate, candy canes, Halloween candy)
+- **Optional activities** (e.g. pumpkin carving, crafts, games)
+- **Decorations** to match the theme
+- The same friendly, drop-in vibe as a Coffee Social
+
+---
+
+## 📌 Examples
+
+- [**Halloween Hang (2023–2024)**](https://ccss.carleton.ca/events/2023-2024/2023-10-31-halloween-hang/)  
+  Featured **pumpkin carving**, **costume contest**, **Halloween candy**, and themed decor in a casual social space.
+
+- [**End-of-Term Social (2022–2023)**](https://ccss.carleton.ca/events/2022-2023/2022-12-09-end-of-term-social/)  
+  Featured **hot chocolate**, **candy canes**, and a cozy atmosphere to celebrate the end of exams.
+
+---
+
+## ⚠️ Things to Consider
+
+### Use Culturally Inclusive Language
+
+Not all students celebrate the same holidays, so it's important to keep language and themes welcoming and inclusive:
+
+- Use terms like **"Holiday Social"** or **"End-of-Term Party"** instead of "Christmas Party"
+- Avoid assumptions about what students celebrate or don’t celebrate
+- Opt for **seasonal themes** over religious ones (e.g. snowflakes, lights, pumpkins)

docs/initiatives/events/formats/office-hours/course-registration-office-hours.md

@@ -1 +1,22 @@
 # Course Registration Office Hours
+
+**Course Registration Office Hours** are live sessions to help students register for courses via Carleton Central.
+
+This event typially is coupled with the **Course Registration Webinar**, giving students a chance to follow up with personalized help and real-time advice.
+
+---
+
+## 🧩 What They Are
+
+- Scheduled **"office hours" on Discord**, where CCSS volunteers are available to answer questions.
+- Typically hosted in **late June to early July**, right before course registration opens.
+- Designed to be **drop-in friendly**, with no formal presentation — just helpful upper-years offering guidance.
+
+---
+
+## ⚠️ Things to Consider
+
+### Time Zone Inclusivity
+
+- Remember that **many incoming students are international** and may not be able to join during standard **EST hours**.
+- Consider offering **multiple office hour slots** throughout the day

docs/initiatives/events/formats/office-hours/resume-review-office-hours.md

@@ -1 +1,33 @@
-# Resume Review Office Hours
+# Resume Office Hours
+
+**Resume Office Hours** are live, drop-in sessions where students can get personalized feedback on their resumes from experienced upper-year students. These events are a great way to help students improve their applications and feel more confident heading into internship or co-op season.
+
+---
+
+## 🧩 What They Are
+
+- Typically hosted **in person**, in a classroom or lounge space where students can drop by for feedback.
+- May also be adapted to run in **Discord** as needed, using either voice or text.
+- Scheduled ahead of major co-op deadlines or job fairs.
+- Designed to be **casual and approachable**, with one-on-one or small group conversations — no slides, no pressure.
+
+---
+
+## ⚠️ Things to Consider
+
+### Time Zone Inclusivity (if run online)
+
+- If adapted for online delivery, remember that **some students may be international** or in different time zones.
+- Consider offering **multiple time slots** or keeping channels open for **asynchronous feedback** if running virtually.
+
+### Diversity of Reviewers
+
+- Ensure your team of resume reviewers includes **a variety of academic and career backgrounds**.
+- This helps:
+  - Provide **richer and more personalized advice**
+  - Support students applying to a wide range of fields (e.g. startups, co-ops, research, government, big tech)
+  - Create a more **inclusive and welcoming** environment for all attendees
+
+---
+
+Resume Office Hours are a low-effo

docs/initiatives/events/formats/presentations/research-info-session.md

@@ -0,0 +1 @@
+# Research Info Session

docs/initiatives/events/formats/prof-night.md

@@ -0,0 +1 @@
+# Prof Night